Gallery 21 Rental Information & Application

Gallery 21 Interior

Rental Period
  • You may take possession of the gallery at 9 am of the day of your rental period and you must vacate the gallery by 9:00 p.m. on the ending date of your rental period – no exceptions. (Please note, in order to finalize the show schedule, these dates may change by one week or two and Gallery 21 will notify you in writing of any changes.)
  • You will be contacted prior to your beginning date and given the access code for the on-site key box.
  • Exhibit dates are not confirmed until the delivery of this Rental Agreement Contract and Deposit.
  • Gallery 21 reserves the right to cancel a show and refund the initial deposit. When doing so, Gallery 21 will provide a letter in writing explaining the reason(s) the show was cancelled along with the refund of the initial deposit.
  • If you decide to cancel your show, Gallery 21 will not refund the initial deposit of $225.
  • The final payment of $200 will be refunded, if approved by the Board of Directors for Gallery 21.
  • Cancellations must be requested in writing 60 days prior to the date of the scheduled show.
  • If you fail to cancel 60 days prior to your scheduled show, the final deposit, if paid, will not be refunded.
Use Of Annex

The Annex is located in the old storage room in the Gallery and you will have use of this space unless otherwise notified in writing.

Rental Fees
  • Total rental fee is $425.
  • Deposit fee is $225.
  • Balance of $200 is due ninety (90) days prior to the scheduled exhibition date.
Work Exhibited
  • All work exhibited must be original, produced by the exhibitor(s) and representative of the body of work as provided with the application. Art not of the same quality as submitted images will be removed from the exhibit.
  • Cards and reproduction prints may be made available for sale.
  • Artwork chosen for exhibition must be comparable to the work that was approved by the reviewing committee.
  • Artwork may also include nudes as approved by the SVAC Board of Directors on 11-10-08.
  • All work sold during the duration of the show must be replaced with work of like quality.

Exhibit Installation
  • Two movable walls are included in the Gallery and may be used for exhibitors’ display. These walls may not be removed from the Gallery. Exhibitors’ work may be hung using either metal hangers or small nails on these walls only.
  • The following items are not approved for hanging: double-stick tapes, adhesives, large shank nails/bolts, expanding wall anchors. NOTE: Failure to abide by installation requirements will result in forfeiture of cleaning deposit and disqualification from future exhibits at Gallery 21.
  • All wall labels must be prepared in a professional manner; hand lettering is not acceptable.
  • Art that is placed on the floor or windowsills is done so at the risk of the exhibitor.
  • Windowsill displays must be “two-sided” to present an equally pleasing appearance from inside and outside the gallery. No frame backs, display supports, etc., are to be visible from outside.
  • Lights must be turned off each night before leaving. Failure to do so will result in a fine of fifteen dollars ($15.00) per night that the lights are left on.
  • The glass poster case outside the gallery may be used for announcing current shows. Exhibitors are encouraged to install promotional posters.
  • Trash must be removed from the Gallery daily and placed in the blue dumpster located in the back parking lot.

  • There is a refrigerator available in the gallery’s kitchen for your use during your exhibit.
  • Food items may be provided at the Reception as long as the Reception is by invite only. If the Reception is open to the public and the Reception is there is a large number of anticipated participants, then the food items must be prepared and served by a licensed caterer.
  • Food and drinks must be placed in the refrigerator immediately after the reception. Nothing is to be left out on the counters.
  • The refrigerator may be used for the duration of the show. Any items left must be disposed if left after the close of the exhibition.
  • NO ALCOHOLIC BEVERAGES may be served except at invitational receptions, when Gallery 21 is closed to the public and permission has been granted (Alcohol Beverage Control Act 23399.1, No license or permit shall be required for the serving and otherwise disposing of alcoholic beverages where all of the following conditions prevail: 1. That there is no sale of an alcoholic beverage. 2. That the premises are not open to the general public during the time alcoholic beverages are served, consumed or otherwise disposed of. 3. That the premises are not maintained for the purpose of keeping, serving, consuming or otherwise disposing of alcoholic beverages.

Exhibitor Responsibilities
  • Maintain the Gallery in a presentable, professional condition.
  • Driving vehicles on the Spanish Village Art Center patio: It is prohibited during posted hours. A $50.00 fine will be imposed on anyone breaking this rule.
  • Gallery 21 must remain open to the public from 11:00 to 4:00 p.m. daily—no exceptions.
  • You are responsible to notify Gallery 21 of any errors or omissions, such as the show name, email address, contact information, and reception dates. Gallery 21 will send out a final show schedule in late September. As an exhibitor, you are required to review this information and notify Gallery of any errors or omissions.

  • All works must be for sale unless exhibition pertains to a Cultural Outreach Program.
  • All sales must be recorded in the Gallery 21 receipt book that is provided.
  • It is the responsibility of the exhibiting group to obtain their own seller’s permit.
  • Current rate of sales tax must be collected for all works that are sold.
  • Gallery 21 is to receive a commission of twenty percent (20%) payable by check or money order at the close of the exhibit. A “Closing Form” is available in the desk in the gallery.

Close Of Exhibit
  • Remove all items from the refrigerator and clear the kitchen area of all leftover food/personal items.
  • Return key to the lock box at the close of the exhibit.
  • Turn in the completed “Daily Sales Report” and the “Exhibition Closing Form” with a check or money order made payable to Gallery 21 in the amount of 20% of all exhibit sales, to the Gallery 21 Director.
  • After the expiration of this agreement, any artwork left in Gallery 21 will become the property of SVAC, Inc.

If you are interested in having your show at Gallery21, contact the gallery director by filling out the email form below.

Thank you for interest in Gallery21.

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